A commercial letter of credit is the most common type of letter of credit in usage. In fact, it is commonly known as a regular letter of credit.
Global trade is on a rise and brings its own difficulties for all the parties involved. The major difficulties include each country’s different laws, different custom rules, and different languages. Also, a major problem is not being able to know a foreign buyer or a seller personally. Therefore, it becomes difficult to judge credibility. It has become essential to have a common tool that gives security to both the buyer and the seller. This is where the letter of credit comes into the picture.
- Commercial Letter of Credit – Definition
- Commercial Letter of Credit Process with Example
Letter of credit is a payment term used for international trade. By availing a letter of credit the buyer knows that he will receive the goods that he is paying for and the seller is sure that he will receive the payment against his supply.
There are many types of letters of credit, in today’s post, we are going to discuss the commercial letter of credit:
Commercial Letter of Credit – Definition
A commercial letter of credit is a legal document from a bank or a financial institution, it represents a promise to pay the holder if the holder fulfills his obligation. Sellers in international transactions often require a guarantee of payment. This guarantee comes from the bank in the form of a letter of credit. If the buyer fails to make payment against his purchases, the bank will cover the full or remaining amount of purchase.
Commercial Letter of Credit Process with Example
Let us understand the process flow of letter of credit with an example.
There are four parties involved in a commercial letter of credit as follows –
- Buyer – Tom residing in the USA
- Issuing Bank – Bank of America, the USA
- Correspondent Bank – Bank of India, India
- Beneficiary/Seller – Ram residing in India
Step 1: Sales Agreement
On 1st January 2018, Mr. Tom from the USA agrees to buy goods worth USD 10,000.00 from Mr. Ram in India. During the negotiations, it was agreed that payment would be done in a commercial letter of credit.
Step 2: Opening Instructions
Mr. Tom requests Bank of America to open a letter of credit of USD 10,000.00 in favor of Mr. Ram. The Bank of America checks Mr. Tom’s creditworthiness and completes the required formality to issue a letter of credit for this transaction.
Step 3: Issuing Letter of Credit
On 8th January 2018, The Bank of America issues the requested letter of credit that expires 90 days from the date of issue and forwards it to the corresponding bank i.e. Bank of India. The corresponding bank is usually located in the country in which the seller resides, in our example, it is in India. Bank of India will authenticate the letter of credit and send it to Mr. Ram.
It is necessary that Mr. Ram exports the goods and submits the required documents before the expiry of the letter of credit. If not then the bank of America is not obliged to pay if Mr. Tom doesn’t.
Step 4: Seller Ships the Goods and Prepares Documents
On 1st March 2018, Mr. Ram ships the goods to Mr. Tom and prepared the required shipping documents as per the instructions of the letter of credit. The usual documents required are – commercial invoice, packing list, transport document (bill of lading or airway bill) and insurance policy. Some banks require additional documents but these are necessary.
Step 5: Document Submission and Verification
Mr. Ram submits the documents to the Bank of India. Bank of India checks all documents to confirm whether they are in compliance with the instructions of the letter of credit. Thereafter the Bank of India sends the documents to Bank of America and asks for payment.
Step 6: Confirmation and Payment
Bank of America again checks the documents for compliance and if all the documents are in place, it debits Mr. Tom’s account of USD 10,000.00 + letter of credit fees and pays USD 10,000.00 to Bank of India who further deducts its own fees and deposits the remaining amount in Mr. Rams account.
As the banks are involved in the transaction, both parties are secured that the other one will fulfill its obligation else the bank will intervene.
There are many different types of letters of credit, but that is a story for another day.
Ease in International Trade
One of the best usages of a commercial letter of credit is the ease of undertaking international trade. It ensures the seller about the payment risk of a buyer sitting at some corner of the world and thus develops trust and relationship. For an importer, he should be able to convince the issuing bank about his capability which makes the bank issue the credit to the seller. This is a conditional trust which has to be earned by the buyer. From the viewpoint of the seller, issuance of the credit is an indication to undertake the shipment of the goods to the buyer.
Transfer of Creditworthiness
The overall liquidity of the importer increases as the banker takes over the obligations of the buyer. This can help the buyer in entering into transactions more than the expected limit owing to the size of its business. It even helps the seller in a worst-case where the importer might turn bankrupt. The probability of forged international transactions has gone down to an extent due to the rise in use of these customizable letter of credits. If there is any dispute in the execution of the transaction, the seller has an option to withdraw his consent on the transaction which is otherwise not possible in a usual course of business. The certainty of the amount, better planning of the cash flows, reduced risks of bad debts are few of the benefits due to the evolvement of a commercial letter of credit in the usual course of business.
Increase in the Administration Cost
The cost being paid to the banks for managing the letter is an additional cost for the business. It is of a significant amount to a regular businessman with the import-export business. Next is the changing regulation rules and the requirement to comply with the same has added to the daily routine jobs and has made it difficult from a compliance perspective.
Even though the issuance of the letter is based upon the shipping documents, what is being ignored is the quality of goods which isn’t something the banker is aware of. The buyer can indeed end up getting something which is different than the promised goods in the letter. Other than this, the other risks involved are the exposure to forex fluctuation, expiry of the letter before the execution of the sale of goods, the chances of defaulting/bankruptcy of the issuing bank are being ignored here.