Table of Contents
- 1 What is a Three Statement Model?
- 2 Cash Flow Statement
- 3 Income Statement
- 4 Balance Sheet
- 5 Utility of Financial Statements
- 6 Income Statement & Balance Sheet Model / Format
What is a Three Statement Model?
A three statement model is nothing but the income statement – cash flow statement- the balance sheet of the organization. The model by its very nature is vast and holistic. A complete three statement model is prepared to its fullest extent, only at the end of the accounting year. Thus, they account for and accommodate all the changes that have taken place in the year. No matter how huge or widespread the business of the organization. Every entity, without fail, must prepare a three statement model at the end of each year.
This model boils down the vast operations and various functions of the entity to a matter of a few spreadsheets. Thus, this enables the management to obtain a bird’s eye view of the workings of their company at a quick glance. It informs the management of exactly how much they need to know- nothing less, nothing more. Thus, sparing the busy executives from losing precious time in going through the redundant nitty-gritty. A three statement model is, therefore, a proactive strategic tool that streamlines the effort for management.
Additionally, the three statement model, namely income statement, cash flow statement & balance sheet is what eventually forms a part of the annual report of the business. The emphasis on an efficient and dynamic model is therefore easily understood. It serves as a significant means of conveying the state of current operations and the road ahead to the external stakeholders.
Cash Flow Statement
A cash flow statement depicts the changes in the cash balance from the beginning of a period to its end. It clearly indicates the points of inflow and outflow of funds for the business.
The significance of a cash flow statement can be understood by the following points: –
- Efficient Management of Cash
- Future Forecasts based on Historical Trends
- Cash Planning & Budgeting for Capital Expenditure
- Indicative of current liquidity of business based on cash balances.
A Cash Flow statement is primarily divided into three segments
Cash Flow from Operating Activities
Represents the cash generated through the principle profit-making business activities of the company. Therefore, such cash flows are a result of the primary transactions of the business necessary for the day to day activities. For example, cash receipts from the sale of goods, cash payment of taxes, cash payment for utilities such as electricity rent etc.
It is important to note that the impact of non-cash items forming a part of the income statement must be eliminated. Failing which the reconciliation of cash balances shall not be accurate. Examples of such items include profit on the sale of machinery (capital profit not revenue).
Cash Flow from Investing Activities
Represents the cash flows arising from disposal or acquisition of long-term assets. Items not falling under cash and equivalents are included here. A separate disclosure under this head is necessary. It indicates the extent to which the company has taken steps to earn additional income from spare funds. Examples include cash for the purchase of land, dividend received on securities held, proceeds from the sale of long (or short) term securities.
Cash Flow from Financing Activities
Represents the inflow and outflow of cash resulting in a change in the size of the owner’s equity or borrowing. This statement gives a clear idea of the financial health of the firm. This subset of the cash flow statement is of utmost importance to external stakeholders and analysts since they obtain information regarding the debt taken on by the firm and its consequent effective utilization.
Format of a Cash Flow Statement
|CASH FLOW STATEMENT||Currency|
|Cash Flow from Operating Activities|
|Receipts from customers|
|Cash paid to suppliers and employees|
|Cash generated from operations|
|Income tax paid|
|Cash flow before extraordinary items|
|Net cash from Operating Activities||(a)|
|Cash Flows from Investing Activities|
|Net Proceeds / (purchase) of fixed assets Purchase of investments|
|Net cash from Investing Activities||(b)|
|Cash Flows from Financing Activities|
|Proceeds from issue of share capital|
|Net Proceeds/ (Repayments) from long-term borrowings|
|Net cash from Financing Activities||(c)|
|Net increase / (decrease) in Cash and Cash Equivalent||(a+b+c)|
|Cash and Cash Equivalents at beginning of period||(X)|
|Cash and Cash Equivalents at end of period||X+(a+b+c)|
Difference of Classification IFRS Vs US GAAP
Globalization and increasing cross-country trade are at an all-time rise. Therefore, there is a large emphasis on integrating and streamlining accounting and reporting practices worldwide. The goal is to enable comparison and understanding of all businesses irrespective of their place of operation. Some success has been achieved in this regard. However, there still does exist some disparities.
IFRS being a global standard strives to be accommodating and lists multiple practices to offer flexibility. On the other hand, US GAAP is more stringent and prescriptive in its standards. In the United States, the domestic public companies must mandatorily comply with US GAAP while IFRS is optional.
Items treated differently under US GAAP & IFRS are highlighted here below:
|interest received||operating or investing activities||operating activities|
|interest paid||operating or financing activities||operating activities|
|dividends paid||operating or financing activities||financing activities|
|taxes paid||mainly operating activities, but a portion of tax expense can be allocated to investing or financing activities if it can be directly assigned||operating activities|
Another aspect of the three statement model, the income statement is of utmost importance. It is the single most statement underlining the bottom line and overall profitability of the company. Without a meticulously prepared income statement, the business is taking a shot in the dark. No matter how much the business seems to boom. Unless all the numbers are down on paper, no results can be authentic.
The balance sheet is a statement of the assets and liabilities of the corporation. the income statement conveys the operational results and financial position over a period of time (flow concept). The balance sheet conveys the position of the business at a particular point in time (spot concept). A balance sheet depicts the net worth of the company and gives a division between own equity and borrowed funds. Key indicators such as liquidity, solvency and adequate turnover ratios are numbers that can only be picked up form a balance sheet.
Utility of Financial Statements
Financial statements are the only means of communication between the management and the shareholders since the latter cannot participate in the day to day management of the company. Therefore, the management must present the financial statements to them from time to time. Annual reports and other company publications are the only tools that inform the shareholders of the effectiveness and efficiency of operations. They can, therefore, form an opinion on its profitability, future prospects and whether or not to invest.
Check on controls
Properly drafted financial statements serve as a rectification and correction mechanism for the business. The management has a ready report of its operations, thus enabling it to spring into corrective action as soon as required.
Records of financial statements of the business of the previous years serve as a valuable data bank. Based on such historical information the business can identify trends and strategies that work best for the company. It can thus extrapolate existing numbers to forecast future results and adopt patterns best suited to the company.
All countries have mandatory regulations in place with regards to maintenance of books of accounts. they are statutorily required to be maintained and audited to comply with regulatory and taxation requirements. Moreover, it is essential to present financial statements to financial institutions and banks for obtaining credit. Proper upkeep of books of accounts is, therefore, indispensable.
Income Statement & Balance Sheet Model / Format
Take a look at the following practical example to gain an understanding of the financial statements.
The below mentioned financial statements have been modeled from a trial balance with the aid of additional information.
The following is the Trial Balance of Omega Limited as on 31st December 2017.
|Land at cost||220||Equity Capital (Shares of ` 10 each)||300|
|Plant & Machinery at cost||770||10% Debentures||200|
|Trade Receivables||96||General Reserve||130|
|Inventories (31.3.X2)||86||Profit & Loss A/c||72|
|Factory Expenses||60||Trade Payables||52|
|Administration Expenses||30||Provision for Depreciation||172|
|Selling Expenses||30||Suspense Account||4|
|Interim Dividend Paid||18|
(i) The authorized share capital of the company is 40,000 shares of $10 each.
(ii) The company on the advice of independent valuer wish to revalue the land at
(iii) Declared final dividend @ 10%.
(iv) Suspense account of $4,000 represents cash received for the sale of some of the machinery on 1st January 2017. The cost of the machinery was $10,000 and the accumulated depreciation thereon being $8,000.
(v) Depreciation is to be provided on plant and machinery at 10% on cost.
Balance Sheet Model
The balance sheet for Omega Limited for the year ending 31st December 2017 and the income statement for the same period based on the given information can be drafted as follows.
|Particulars||($ in ‘000)|
|Equity and Liabilities|
|b||Reserves and Surplus||500|
|b||Other Current Liability||30|
|c||Cash and bank balances||20|
Income Statement Model
|Particulars||($ in ‘000)|
|I.||Revenue from operations||700|
|Depreciation (10% of 7602)||76|
|V.||Profit (Loss) for the period (III – IV)||166|