Articles of Incorporation

What are Articles of Incorporation?

Articles of Incorporation are a formal set of documents that creates a separate legal entity in the form of a corporation. This document acts as a charter in the establishment of the corporation. Other words for the same are ”Certificate of Incorporation’, ‘Corporate Charter’ or ‘Articles of Association.’ 

Articles of Incorporation

How to File?

In most states, one has to file the articles of incorporation online. But it is advisable to hire an attorney (lawyer) who can help you file the same, so you don’t miss out on anything crucial. These forms are available online. Or, your state secretary may provide you with the form either as a fill-in-the-blank type or as plain paper to fill by yourself. Sample forms are available online so that you may take ideas from them.

Once you comply with all the formalities, you need to submit the same to your state secretary or department of commerce and the filing fees. Filing fees differ from state to state. These fees accompany many other fees like franchise fees, fees of registered agents, etc. After receiving the approval of the same from the state secretary, the business owner needs to file them with the Register of Deeds in the state of incorporation. Then, it becomes a public record.

Who Files ‘Articles of Incorporation’?

Generally, the article of incorporation is filed with the secretary of the state or any other company registrar in the state of the corporation. This gives the confirmation of the establishment of the corporation. This document contains all the apt pieces of information as per the requirement of the laws of the United States. The information contained therein is the firm’s name, the purpose of the business, registered agent, incorporator’s details, type of stock, etc.

Most states require to have bylaws. One needs to keep these documents along with the corporate documents, and it is not filed with the state filing. These documents state the directors, officers, duties, responsibilities, etc. The state prohibits any name which is similar to an existing one. There are some different rules for the corporations, which are a non-profit, religious, educational, or public benefit, etc. The incorporator signs this document or, in his absence, the board of directors. The Securities and Exchange Commission has to approve most of the issuances.

What does it Include?

The Articles of Incorporation vary from state to state. But usually, this document contains the following necessary information:

  • Name of the corporation. In most states, ‘Inc’ or ‘Incorporation’ is suffixed to the name to be called it a corporation.
  • The purpose of the establishment of the corporation. Each state has different filing requirements regarding the same.
  • Name and address of the registered agent. People need to have someone who would receive important documents on behalf of the corporation. The registered agent is the one who is available during business hours.
  • Name and addresses of the initial Board of Directors.
  • Type of corporate structure. For example, Profit, Non-profit, professional, etc.
  • Type and number of authorized shares.
  • The time period of the corporation, whether or not perpetual. Usually, organizations are set up for perpetual existence.
  • The name, address, and the signature of the incorporator.


Sanjay Borad

Sanjay Bulaki Borad

Sanjay Borad is the founder & CEO of eFinanceManagement. He is passionate about keeping and making things simple and easy. Running this blog since 2009 and trying to explain "Financial Management Concepts in Layman's Terms".

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